Request for Proposal
This is a request for proposal (RFP) with the objective of engaging a project implementation service supplier for a government funding project organized by Industrial Designers Society of Hong Kong (IDSHK).
To efficiently manage and oversee the project, ensuring smooth operations and resource allocation. Achieving the requirements of the funding organization. Ensuring that the books of accounts are properly maintained by the concern as required by law proceeding auditing by the end of the project.
1)Scope of Work
- Project Management
- Marketing and Promotion
- Networking with top leaders of design industries and commercial sectors
- Building External and Internal Communications
- Logistics and Production Management
- Administrative, Accounting & Reporting
2) Requirements
- Duration: Providing service from January 2025- April 2026 and follow up questions from auditor and funding organisation until the reports are approved in early 2027.
- It is essential to have immediate on-boarding.
- The agency possesses a deep understanding of nuanced regulations, comprehensive reporting, and complex procurement processes, ensuring smooth execution.
- A dedicated and experience team of three or more consultants specializing in marketing and promotion, with experience in funding, design and business matching project(s).
- Expertise: The team has experience in both the commercial sector and non-profit organizations. At least one consultant has over 20 years of experience, including more than 10 years in funding projects within the design industry, along with tour and delegation experience in China and European countries. Additional skills in trading, training, accounting, and escort services are important. At least one consultant has over 10 years of marketing experience and experience in the China market and Hong Kong retail business.
- Operation: Weekly physical meetings with the project management team are required.
3) Submission Deadline: The submission deadline is 12:00 noon on 31st Dec 024.
- Submission Details: Please submit your quotation, company profile with bio (s) of consultants, including relevant experience, and a reference letter (if available), to idfunding@idshk.org.
- Eligibility Requirements: Companies interested in bidding must meet the following criteria:
- Possess a valid Hong Kong business registration with physical office.
- All team members have a minimum of 5 years of experience in marketing/ cultural event management.
- Late Submissions: Applications submitted after the deadline will not be considered.
4. Statement of Confidentiality
The company shall treat as confidential all information supplied by IDSHK which is designated as confidential by IDSHK or which is by its nature clearly confidential provided that this clause shall not extend to any information which is already public knowledge or becomes so at a future date (otherwise than as a result of a breach of this clause).